Legal Administrative Assistant - Trademark Prosecution & Counseling

Washington, DC

Posted 23 months ago

Position No Longer Available

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Position No Longer Available

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Job Description

Responsible for providing extensive administrative and practice support to assigned legal staff practicing in the area of Trademark Prosecution & Counseling. Duties may include but are not limited to: * Utilizing quality control measures to produce error-free work consistently and efficiently, including use of spellcheck, checklists, and peer/attorney review; utilize knowledge of client preferences to provide custom practice support * Assist attorneys with docket management, and collaborating with the firm's docketing department to keep them informed regarding the status of impending deadlines * Reading, prioritizing, routing and following up on incoming client communications * Preparing various reporting/reminder letters and value bills * Maintaining practice template documents * Managing daily workflow of assigned tasks, including working in advance of deadlines * Maintaining electronic and physical files in accordance with firm standards * Processing new business intake and preparing engagement letters * Ensuring timely and accurate capture and entry of attorney time * Coordinating with accounting to complete monthly billing process, including organizing pre-bills for review, making minor edits to narrative, and finalizing and forwarding to client * Performing administrative duties as needed, including making travel arrangements, processing expenses and invoices, answering telephones, maintaining contact lists, scheduling engagements Minimum Education Requirements: * Bachelor's degree or equivalent experience Skills & Technical Requirements: * Minimum of 2-3 years of trademark support experience. Partner-level practice management support a plus. * Ability to effectively utilize IP docketing software (Inprotech) and USPTO online resources (TESS, TEAS, TSDR, TTABVUE, ETAS) * Proficiency with the Microsoft Office Suite; passing scores on Microsoft Word and Outlook assessments * Proficient knowledge and usage of document management system (iManage) * Ability to independently and efficiently prioritize workflow, and maintain an organized task schedule * Superior organizational skills; demonstrated ability to coordinate multiple competing tasks and demands * Ability to manage high volume and efficiently prioritize competing demands * Strong oral and written communication skills, with particular attention to detail * Typing speed of 55 wpm * Ability to perform routine administrative tasks * Desire to learn new tasks and technologies Other Requirements * Flexibility to work overtime as needed * Ability to work under pressure and adapt to various practice management styles of assigned legal staff * Sets and consistently achieves self-performance standards relating to accountability, ownership of assignments and client service * Ability to proactively work with legal staff to address complex matters in a collaborative manner * Ability to exercise caution and seek appropriate guidance when necessary * Capable of working independently and intuitively with minimal direction or prompting Physical Requirements * Work is mainly sedentary Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Venable LLP is an Equal Opportunity/Affirmative Action employer, committed to ensuring our workforce reflects America’s diverse population.

Position No Longer Available

Job Summary

Company

Venable LLP

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

2 to 3 years